Automated Affidavit: Incomplete status/verifying notices
Why is the notice's affidavit status incomplete?
Once all the publication dates have passed, the affidavit status will be 'incomplete' until the affidavit is uploaded. For newspapers in the AA program, a notice will have an incomplete status until our team receives the e-edition, verifies the notice, completes notarization, and uploads the affidavit to the notice detail page. If a notice shows the affidavit status as incomplete, check the following:
Has the e-edition been uploaded? Check the Affidavits table to confirm an e-edition has been uploaded for all publication dates. If an e-edition is missing, please manually upload it.
Has the notice been verified? Check the activity log to see that all dates have been verified. The activity log will record each publication date when it's verified. If it's been automatically verified, the e-edition will be linked. The log won't include a link to the e-edition if it was manually verified.
Has it been two business days since the last publication date? Our standard turnaround time is two business days after the last publication date if all dates are verified. Once all dates are verified, notices will be added to the next available signing session within two business days.
Please contact Column Support if the notice is:
Fully verified, and
It's been longer than two days since the last verification date.
When the notice is unverified:
A notice is unverified if we cannot find the notice text in the submitted e-edition; however, if you believe that an error has occurred — i.e., a notice marked “unverified” that should have been verified — please manually verify the notice in-app by following the steps below.
After navigating to the "Affidavits" table from the header, you can click "Verify notices" on the right side of the page. Select the box next to the appropriate notice(s) and click "Verify notices."
Once verified, the notice will be scheduled for completion within two business days.