Automated Affidavit: Incomplete status/verifying notices

Once all the publication dates have passed, the affidavit status will be 'incomplete' until the affidavit is uploaded. For newspapers in the AA program, a notice will have an incomplete status until our team receives the e-edition, verifies the notice, completes notarization, and uploads the affidavit to the notice detail page. If a notice shows the affidavit status as incomplete, check the following:

• Has the e-edition been uploaded? Check the Affidavits table to confirm an e-edition has been uploaded for all publication dates. If an e-edition is missing, please manually upload it.

• Has the notice been verified? Check the activity log to see that all dates have been verified. The activity log will record each publication date when it's verified. If it's been automatically verified, the e-edition will be linked. The log won't include a link to the e-edition if it was manually verified.

• Has it been four days since the last publication date? Our standard turnaround time is four days after the last publication date if all dates are verified. The affidavit will be completed shortly if a notice is fully verified and hasn't been 4 days. Check when the last verification occurred if it's been longer than four days. Once all dates are verified, notices will be added to the next available signing session. Please contact Column Support if the notice is fully verified; it's after the 4-day SLA and has been more than two days after the last verification date.

A notice is unverified if we cannot find the notice text in the submitted e-edition; however, if you believe that an error has occurred — i.e., a notice marked “unverified” that should have been verified — please manually verify the notice in-app by following the steps below.

1. After navigating to the "Affidavits" table from the header, you can click "Verify notices" on the right side of the page. Add a checkmark in the box next to the appropriate notice(s) and click "Verify notices."

Once verified, the notice will be scheduled for completion at the next available signing session.