Automated Affidavit: Incomplete status/manually uploading e-edition

Column will automatically scan an e-edition to verify a notice was published via OCR (Optical Character Recognition). Our system is looking for a 95 percent match between the proof in-app and the content printed in the newspaper. Occasionally, our system is unable to match via OCR. Our team will manually double-check if our system cannot confirm a notice in those cases.

Once all the publication dates have passed, the affidavit status will be 'incomplete' until the affidavit is uploaded. For newspapers in the AA program, a notice will have an incomplete status until our team receives the e-edition, verifies the notice, completes notarization, and uploads the affidavit to the notice detail page. If a notice is showing affidavit status incomplete, check the following:

• Has the e-edition been uploaded? Check the Affidavits table to confirm an e-edition has been uploaded for all publication dates. If an e-edition is missing, please manually upload it.

• Has the notice been verified? Check the activity log to see that all dates have been verified. The activity log will record each publication date when it's verified. If it's been automatically verified, the e-edition will be linked. The log won't include a link to the e-edition if it was manually verified.

• Has it been four days since the last publication date? Our standard turnaround time is four days after the last publication date if all dates are verified. The affidavit will be completed shortly if a notice is fully verified and hasn't been 4 days. Check when the last verification occurred if it's been longer than four days. Once all dates are verified, notices will be added to the next available signing session. Please contact Column Support if the notice is fully verified; it's after the 4-day SLA and has been more than two days after the last verification date..

You can upload the e-edition of your paper by clicking the "Affidavits" section in the header. Then click the blue button "Upload e-edition" on the right-hand side of the screen. You will then select the publication date and click or drag and drop to upload the e-edition. Alternatively, you can choose the publication date from the affidavit table and click upload e-edition.