Automated Affidavit: Incomplete status/manually uploading e-edition
Publishers can choose to receive a weekly e-mail digest of all notices for their newspaper(s) that are missing an e-edition. You can manage your notification settings under Settings > My Account > Notification Settings. Please note that if you are a member of multiple newspapers, these settings apply to all of them.
We recommend addressing the missing e-editions as soon as possible to reduce affidavit delays and ensure notices are published as scheduled.
How does Automated Affidavit verification work?
Column will automatically scan an e-edition to verify a notice was published via OCR (Optical Character Recognition). Our system is looking for a 95 percent match between the proof in-app and the content printed in the newspaper. Occasionally, our system is unable to match via OCR. Our team will manually double-check if our system cannot confirm a notice in those cases.
Why is the notice's affidavit status incomplete?
Once all the publication dates have passed, the affidavit status will be 'incomplete' until the affidavit is uploaded. For newspapers in the AA program, a notice will have an incomplete status until our team receives the e-edition, verifies the notice, completes notarization, and uploads the affidavit to the notice detail page. If a notice shows the affidavit status as incomplete, check the following:
Has the e-edition been uploaded? Check the Affidavits table to confirm an e-edition has been uploaded for all publication dates. If an e-edition is missing, please manually upload it.
Has the notice been verified? Check the activity log to see that all dates have been verified. The activity log will record each publication date when it's verified. If it's been automatically verified, the e-edition will be linked. The log won't include a link to the e-edition if it was manually verified.
Did the notice publish? When the correct e-edition is uploaded and the notice is unverified, please double-check whether the notice was published as scheduled.
Has it been two business days since the last publication date? Our standard turnaround time is 2 business days from the last publication date, provided all dates are verified. Once all dates are verified, notices will be added to the next available signing session within two business days.
Please contact Column Support if the notice is:
Fully verified, and
It's been longer than two days since the last verification date.
How do I manually upload an e-edition?
You can upload the e-edition of your paper by clicking the "Affidavits" section in the header. Then click the blue button "Upload e-edition" on the right-hand side of the screen. You will then select the publication date and click or drag and drop to upload the e-edition. Alternatively, you can choose the publication date from the affidavit table and click upload e-edition.
If a notice is still showing as unverified after the e-edition is uploaded, you can manually verify that the notice was published as scheduled. Please see Help Center article, Automated Affidavit: Incomplete status/verifying notices, for full instructions